Most used
Delivery notes
Staff photograph supplier delivery notes on their phones at the door, with who, when and where. Works with no signal.
The office tool that grows with your business
Your whole office, one place, more every month.
Shelly Office brings the everyday jobs of running a business together, alongside Xero and the systems you already use. Start with the tools you need today, switch on more as they arrive, or ask us to build one around the way you work.
- Works on phones, tablets and PCs
- Nothing to install
- AI built in, where it helps
One office, many tools
Each tool works on its own and together with the others. Switch on the ones you need; every company gets the ready-made tools in the monthly fee.
Match to bills
Your bookkeeper sees every note not yet on a supplier bill, and ticks them off once it’s in Xero or your accounts system.
Suppliers and customers
One contacts database for the whole office. Delivery notes link to the right supplier automatically.
AI reading
Supplier, delivery note and order numbers, date, items and quantities read from each photo and filled in for you to check.
New
AI reports and analysis
Reports written by AI from your own figures: spending by supplier, short or refused deliveries, trends and anything unusual.
Search and export
Filter by date, supplier, status and person. Export to Excel or CSV, or download the photos too, for any period.
Your team, your way
Office logins for admins and bookkeepers, phone-only logins for drivers and warehouse staff, set up with a QR code.
Private and secure
Each company’s data kept separate, photos encrypted, two-step sign-in and every change logged.
Built for you
Need something specific to your business? We’ll build it as a tool in your Shelly Office, from £150.00 to £500.00 depending on what’s needed.
Tool: delivery notes
Every delivery note, safe and searchable.
Staff photograph supplier delivery notes on their phone at the door. You get who took it, when and where, the photo, and (if you like) the supplier, items and quantities read by AI, ready to search, check, match to bills and export.
- One big button: no app to install, stays signed in for weeks
- Works with no signal: photos send themselves later
- Mark part-delivered or refused, scan a barcode, add a note
- Your bookkeeper ticks each note off against its bill
Start with one tool. Add more as you grow.
Shelly Office is built to expand: new tools slot into the same place, with the same logins, contacts and records. These are next:
Invoice matching with XeroEnd-of-day cash-upsStock controlJob sheetsStaff diariesXero reports
Something else on your list? Tell us, and we’ll build it for you or add it for everyone.
How it works
- 1
Tell us what you need
We set your company up and switch on the tools that fit your business.
- 2
Add your team
Office logins for admins and bookkeepers; phones set up with a QR code for everyone else.
- 3
Run your office in one place
Delivery notes, matching, contacts and reports together, alongside Xero. Add tools whenever you’re ready.
Simple pricing
Paid monthly in advance with prepaid credits, bought by card. AI is paid as you go from the same credits.
£25.00 a month per company
The company fee, with every ready-made tool: delivery notes, matching to bills, suppliers and customers, search and exports.
£2.00 a month per control-panel user
Company admins and managers, such as a bookkeeper or office manager.
Scan-only staff free
Up to 10 staff who only use the capture app are free for each control-panel user. Each one over that is £2.00 a month.
1 GB of photo storage included
Roughly 5,000 delivery-note photos per GB. Then £10.00 a month for each extra GB.
AI reading: £0.02 to £0.05 a note
Optional. The supplier, numbers, items and quantities read from each delivery note, paid as you go from the same credits.
AI reports: £0.07 to £0.55 a report
Optional. Reports and analysis of your own figures, written by AI, paid as you go from the same credits. The price depends on the size of the report.
Custom features: £150.00 to £500.00
Need a tool built for the way you work? Tell us what you need and we’ll quote: usually £150.00 to £500.00 depending on the requirement.
£150.00 one-off set-up
We set your company up, switch on the tools you need and help you add your suppliers and staff.
For example, a company with an admin, a bookkeeper and 12 drivers who only scan pays £29.00 a month: £25.00 + 2 × £2.00, and the drivers are free.
Private and secure by design
- Every company’s data kept separate
- Encrypted connections and encrypted photos
- Two-step sign-in available for every login
- Full audit log of every change
- Card payments handled by Stripe: we never see your card number
- No advertising, tracking or third-party scripts
Want to try it?
We’ll set your company up, switch on the tools you need and help you add your suppliers.
Email us